如何管理檔案室密集柜中的文件

文(wen)件(jian)太多(duo)！如(ru)何管(guan)(guan)(guan)理(li)(li)(li)檔(dang)(dang)案(an)(an)(an)室(shi)(shi)密(mi)集柜(ju)中(zhong)(zhong)的文(wen)件(jian)，檔(dang)(dang)案(an)(an)(an)室(shi)(shi)密(mi)集柜(ju)是(shi)存儲(chu)大(da)(da)量(liang)資料的一種非(fei)(fei)常常用的密(mi)集存儲(chu)裝(zhuang)具，即(ji)便(bian)是(shi)在當今這(zhe)個數字化的時代，很(hen)多(duo)文(wen)書工作及(ji)檔(dang)(dang)案(an)(an)(an)管(guan)(guan)(guan)理(li)(li)(li)也是(shi)非(fei)(fei)常需要這(zhe)種實體裝(zhuang)具的。它具有(you)存儲(chu)量(liang)大(da)(da)，便(bian)于存取及(ji)管(guan)(guan)(guan)理(li)(li)(li)等(deng)特點，目(mu)前在各(ge)(ge)種檔(dang)(dang)案(an)(an)(an)局包括(kuo)大(da)(da)中(zhong)(zhong)型企業(ye)中(zhong)(zhong)運(yun)用的都非(fei)(fei)常普(pu)遍。那么(me)作為這(zhe)么(me)個大(da)(da)型的檔(dang)(dang)案(an)(an)(an)裝(zhuang)具，里(li)面的資料該如(ru)何歸類(lei)整理(li)(li)(li)呢(ni)？一般都怎么(me)進(jin)行管(guan)(guan)(guan)理(li)(li)(li)呢(ni)？我(wo)們(men)來(lai)參考(kao)下檔(dang)(dang)案(an)(an)(an)管(guan)(guan)(guan)理(li)(li)(li)總局下發的檔(dang)(dang)案(an)(an)(an)管(guan)(guan)(guan)理(li)(li)(li)規定吧！辦公室(shi)(shi)根據各(ge)(ge)部(bu)(bu)門(men)(men)和各(ge)(ge)部(bu)(bu)門(men)(men)上報的檔(dang)(dang)案(an)(an)(an)總目(mu)錄、預立卷材料的目(mu)錄，進(jin)行定期或不定期的檢查，來(lai)監督各(ge)(ge)部(bu)(bu)門(men)(men)及(ji)各(ge)(ge)部(bu)(bu)門(men)(men)檔(dang)(dang)案(an)(an)(an)的管(guan)(guan)(guan)理(li)(li)(li)工作。須(xu)報總經理(li)(li)(li)批(pi)準，銷(xiao)(xiao)毀時應有(you)兩人以(yi)上負責監銷(xiao)(xiao)，并在清單上簽(qian)字。 公司(si)檔(dang)(dang)案(an)(an)(an)的分類(lei)及(ji)編號：指定資料員經辦公室(shi)(shi)培訓后(hou)，按(an)有(you)關檔(dang)(dang)案(an)(an)(an)分類(lei)及(ji)編號要求操(cao)作。在業(ye)務(wu)中(zhong)(zhong)對外簽(qian)署的各(ge)(ge)種經濟合同按(an)處理(li)(li)(li)。檔(dang)(dang)案(an)(an)(an)室(shi)(shi)密(mi)集柜(ju)

借閱(yue)(yue)：因(yin)公(gong)(gong)(gong)司需(xu)要(yao)借閱(yue)(yue)文檔(dang)(dang)的，應填(tian)好檔(dang)(dang)案(an)(an)查閱(yue)(yue)單，員工不(bu)得隨(sui)意外帶(dai)有(you)關公(gong)(gong)(gong)司重(zhong)要(yao)的文件(jian)材料(liao)，確因(yin)工作需(xu)要(yao)外帶(dai)，需(xu)辦理檔(dang)(dang)案(an)(an)外借手續(xu)，經辦公(gong)(gong)(gong)室核準(zhun)后，方可帶(dai)出，用畢即歸(gui)還。閱(yue)(yue)檔(dang)(dang)人對(dui)所(suo)借閱(yue)(yue)檔(dang)(dang)案(an)(an)必(bi)須妥善(shan)保管(guan)(guan)，不(bu)得私自復制(zhi)、調換、涂改、污損、劃線等(deng)，更(geng)不(bu)能隨(sui)意亂(luan)放，以免遺失。分(fen)級查閱(yue)(yue)：具體的查閱(yue)(yue)分(fen)檔(dang)(dang)，公(gong)(gong)(gong)司擁有(you)絕對(dui)的制(zhi)定權。檔(dang)(dang)案(an)(an)備(bei)份制(zhi)度(du)公(gong)(gong)(gong)司所(suo)有(you)有(you)價值的文件(jian)、報表、業務記(ji)錄等(deng)必(bi)須備(bei)份。各部門應盡(jin)量采用電(dian)腦管(guan)(guan)理和工作，便于業務資(zi)料(liao)的數字(zi)化處理和保存。對(dui)存入電(dian)腦的資(zi)料(liao)、檔(dang)(dang)案(an)(an)，按計(ji)算機管(guan)(guan)理辦法管(guan)(guan)理。

備份(fen)盤與源盤應(ying)分(fen)(fen)開存(cun)(cun)放，公(gong)(gong)(gong)司(si)(si)的(de)(de)備份(fen)盤應(ying)在(zai)(zai)公(gong)(gong)(gong)司(si)(si)外(wai)保存(cun)(cun)。為加(jia)公(gong)(gong)(gong)司(si)(si)檔(dang)(dang)(dang)(dang)案(an)(an)(an)管(guan)(guan)理(li)工(gong)作(zuo)(zuo)，有(you)效(xiao)地(di)保護(hu)(hu)和利(li)用檔(dang)(dang)(dang)(dang)案(an)(an)(an)，維護(hu)(hu)公(gong)(gong)(gong)司(si)(si)合法權(quan)益(yi)，特制訂本規定。本規定所稱的(de)(de)檔(dang)(dang)(dang)(dang)案(an)(an)(an)是指過去和現在(zai)(zai)的(de)(de)公(gong)(gong)(gong)司(si)(si)各(ge)(ge)級(ji)部(bu)門及(ji)員工(gong)從(cong)事業務、經營、企(qi)業管(guan)(guan)理(li)、公(gong)(gong)(gong)關宣傳等活動中所直接(jie)(jie)形成的(de)(de)對企(qi)業有(you)辦(ban)存(cun)(cun)價值(zhi)的(de)(de)各(ge)(ge)種文字、圖表(biao)(biao)、賬冊、憑證、報表(biao)(biao)、技術資(zi)料、電腦(nao)盤片、聲像(xiang)、膠卷、榮譽實物、證件(jian)等不同形式的(de)(de)歷史(shi)記錄(lu)。公(gong)(gong)(gong)司(si)(si)及(ji)各(ge)(ge)部(bu)門、員工(gong)有(you)保護(hu)(hu)檔(dang)(dang)(dang)(dang)案(an)(an)(an)的(de)(de)義務。檔(dang)(dang)(dang)(dang)案(an)(an)(an)工(gong)作(zuo)(zuo)實行統(tong)一(yi)(yi)領(ling)導(dao)，分(fen)(fen)級(ji)保管(guan)(guan)、分(fen)(fen)級(ji)查閱的(de)(de)原則，進(jin)行網(wang)絡化管(guan)(guan)理(li)。 檔(dang)(dang)(dang)(dang)案(an)(an)(an)機構及(ji)其職責(ze)公(gong)(gong)(gong)司(si)(si)各(ge)(ge)部(bu)門指定專人負(fu)責(ze)檔(dang)(dang)(dang)(dang)案(an)(an)(an)管(guan)(guan)理(li)工(gong)作(zuo)(zuo)（即資(zi)料員）。檔(dang)(dang)(dang)(dang)案(an)(an)(an)工(gong)作(zuo)(zuo)由(you)公(gong)(gong)(gong)司(si)(si)總經理(li)統(tong)一(yi)(yi)領(ling)導(dao)，辦(ban)公(gong)(gong)(gong)室(shi)負(fu)責(ze)接(jie)(jie)收，收集、整理(li)、立卷、保管(guan)(guan)由(you)附(fu)件(jian)二指定的(de)(de)由(you)辦(ban)公(gong)(gong)(gong)室(shi)保管(guan)(guan)的(de)(de)檔(dang)(dang)(dang)(dang)案(an)(an)(an)和提供其利(li)用工(gong)作(zuo)(zuo)，并監督各(ge)(ge)部(bu)門、各(ge)(ge)下屬子公(gong)(gong)(gong)司(si)(si)、各(ge)(ge)參股公(gong)(gong)(gong)司(si)(si)、各(ge)(ge)合資(zi)合作(zuo)(zuo)公(gong)(gong)(gong)司(si)(si)的(de)(de)檔(dang)(dang)(dang)(dang)案(an)(an)(an)工(gong)作(zuo)(zuo)。